Pino Dental Studio ("we," "us," or "our") is committed to protecting your privacy and the confidentiality of your health information. This page explains how we handle information collected through this website, and — separately — how we may use and disclose your protected health information as a dental practice under the Health Insurance Portability and Accountability Act (HIPAA).
I.Website Privacy Policy
Information we collect
When you use our enquiry form, we collect the information you choose to provide — typically your name, email address, phone number, and any message you write. When you visit the site, our hosting provider may automatically record limited technical data such as your browser type, approximate location, and pages viewed, which help keep the site secure and working properly.
How we use your information
- To respond to your enquiry and schedule or follow up on appointments;
- To provide the care and services you request;
- To maintain, secure, and improve our website.
How your information is handled
Enquiry-form submissions are transmitted over an encrypted (HTTPS) connection and processed through our website provider. We do not sell, rent, or trade your personal information, and we share it only with people and vendors who help us operate the practice, and only as needed.
Cookies & analytics
This site uses minimal cookies necessary for it to function. If we add website analytics in the future, it will be used only to understand general site usage in aggregate, never to identify you personally.
Data security & retention
We take reasonable administrative, technical, and physical measures to protect your information, and we keep it only as long as needed for the purposes above or as required by law. No method of transmission over the internet is completely secure, so we cannot guarantee absolute security.
Children's privacy
This website is not directed at children under 13, and we do not knowingly collect their information through the site. (This does not affect our care of pediatric patients, which is handled directly with a parent or guardian.)
II.Notice of Privacy Practices (HIPAA)
This notice describes how medical information about you may be used and disclosed, and how you can get access to this information. Please review it carefully.
How we may use and disclose your health information
We use and disclose your protected health information (PHI) as needed to:
- Treatment — to provide, coordinate, and manage your dental care, including sharing information with specialists, laboratories, or other providers involved in your treatment;
- Payment — to bill and obtain payment for services, including working with your dental or health insurance;
- Health-care operations — to run and improve the practice, such as quality review, staff training, and scheduling.
We may also use your information to remind you of appointments or tell you about treatment options and services. We may disclose information when required or permitted by law — for example, for public-health activities, to comply with legal process, or to prevent a serious threat to health or safety.
Uses and disclosures that require your authorization
Most uses not described in this notice — including most marketing, any sale of your information, and most sharing of psychotherapy notes — will be made only with your written authorization, which you may revoke at any time.
Your rights regarding your health information
- Inspect and obtain a copy of your dental records;
- Request a correction or amendment to your records;
- Request an accounting of certain disclosures we have made;
- Request restrictions on certain uses and disclosures;
- Request confidential communications (for example, by a specific phone number or address);
- Receive a paper copy of this notice on request;
- Be notified in the event of a breach of your unsecured health information;
- File a complaint if you believe your privacy rights have been violated — without fear of retaliation.
Our responsibilities
We are required by law to protect the privacy of your health information, to provide this notice of our duties and privacy practices, and to follow the terms of the notice currently in effect. We reserve the right to change this notice and to make the revised notice effective for information we already have, as well as information we receive in the future.
Contact & complaints
To exercise any of your rights, ask questions, or file a complaint, please contact our Privacy Officer:
Pino Dental Studio, LLC
1820 The Exchange, Suite 600, Atlanta, GA 30339
Phone: (770) 953 1752
You may also file a complaint with the U.S. Department of Health & Human Services, Office for Civil Rights. We will not retaliate against you for filing a complaint.
This page is provided as general information and a starting template. It is not legal advice. Because privacy and HIPAA requirements depend on your specific practices and applicable state law, Pino Dental Studio should have this document reviewed and finalized by its attorney or HIPAA compliance advisor before relying on it.